Pay Rate: $22-25 PH
Become part of our dedicated HR team! The Salvation Army offers employees a greater sense of purpose and an opportunity to be an essential part of a highly respected organization. Our Santa Monica Center is seeking a Human Resources Assistant to provide administrative support to the Human Resources Department. We are as impassioned about our employees as we are about our mission to help anyone in need without discrimination. Our culture reflects this quality, which makes our offices a great place to work. If you are accountable, self-motivated and enjoy helping others, join us in making a difference!
EMPLOYEE BENEFITS OFFERED
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- Opportunity for career growth
- Paid time off
- Employee Discounts
- Employee Referral Bonuses
- Monthly management incentive bonus
- Medical, Dental, and Vision
- Retirement Plan
- AFLAC
- Pre-Paid legal services
- Employee Assistance Program (EAP)
- Voluntary Pet Insurance
ESSENTIAL JOB DUTIES:
The Human Resources Assistant is responsible for assisting the Regional HR Generalist in the day-to day responsibilities in the Human Resources Dept., including, but not limited to assisting with recruiting, onboarding, employee relations, benefits, workers compensation administration, safety and payroll.
- Work with Regional HR Generalist and Command Recruiter to fill open positions.
- Review applications and resumes, screen candidates and schedule for interview when applicable
- Update Staffing Matrix and Open Job Reports as required
- Assist in the pre-employment process for new hires including offer letter, background requests and references.
- Provide orientation for new hires and ensure that all of the proper documents are signed and placed in the personnel record.
- Update and maintain I-9 file
- Create new employee personnel file and assure they are maintained according to ARC Command/Review Standards.
- Copy employee records as needed
- Assist with employee HRIS entries such as employee changes, deductions, terminations, etc.
- Run various reports as requested by using HRIS and other software
- Maintain employee evaluations schedule and work closely with supervisor to ensure timely delivery
- Make TSAMM entries for Command FC Review
- Set up new employees in OTIS Training website and assign training courses
- Assist with lien and garnishment notices, ensuring that each party receives the correct paperwork and that deduction codes are entered in payroll system.
- Assist with work related injuries and gather necessary paperwork
- Ensure all required labor and legal posters are present at each location
- Become familiar with The Salvation Army Injury and Illness Prevention Program
- Fulfill duties of Safety Supervisor as described in the IIPP
- Assist with maintenance of OSHA Log 300 and 300A
- Become familiar with company benefits offered and assist enrollment for new hires and annual open enrollment
- Assist with maintenance of records for Authorized Drivers for ARC, including annual MVR and safety training.
- Assist with DOT Driver Qualification Records
- Provide backup to the Accounting office as necessary for HR/payroll related matters.
- Assist with employment and salary verification requests.
- Other duties as requested by the Administrator or his/her designate.
QUALIFICATIONS:
- AA degree preferred or suitable combination of skills and experience
- Strong computer skills, including email, MS Office and related business & communication tools
- Excellent organizational skills, detail-oriented and able to multi-task
- Must be self-motivated, able to work with a minimum of supervision, and able to handle confidential matters
- Effective written and verbal communication skills and able to interact with staff at all levels
- Current valid Driver’s license
PHYSICAL REQUIREMENTS:
- Ability to sit, walk, stand, bend, squat, climb, kneel, and twist on an intermittent or continuous basis.
- Ability to grasp, push, pull objects such as files, file cabinet drawers, and other office equipment.
- Ability to communicate clearly on the telephone.
- Ability to lift up to 30 lbs
- Ability to perform various repetitive motion tasks
THE SALVATION ARMY MISSION STATEMENT: The Salvation Army, an international movement, is an evangelical part of the universal Christian Church. It’s message is based on the Bible. It’s ministry is motivated by the love of God. Its mission is to preach the Gospel of Jesus Christ and to meet human needs in His name without discrimination.
